What is the Shareholders' General Meeting?
The general meeting (GM) of Banco BPI is the governing body composed of all Banco BPI Shareholders which deliberates on issues of vital importance to the life of the company, namely:
Evaluating strategic options and policies adopted;
Electing members of the Board of Directors, the Supervisory Board and the Remuneration Committee;
Apraising the Board of Directors' report, discussing and voting upon the consolidated financial statements and the Supervisory Board's opinion;
Deciding upon the appropriation of the annual net profit and share capital increases;
Deciding upon changes to the statutes and the remuneration of members of governing bodies.
Who can participate in the Shareholders' Meetings?
A Shareholder that owns at least one Banco BPI share on the 5th trading day prior to the date set for the General Meeting can participate.
Shareholders who are not able to attend the AGM can be represented (by other shareholders or third parties), or, alternatively, resort to postal voting or voting by electronic means.
Why should I participate in the General Meeting?
The general meeting of shareholders is a very important event in the relationship between the company and its shareholders, given that it constitutes an excellent opportunity for the latter to state their opinions on the issues of major significance to the company.
What do I need to do to participate in the Shareholders' Meeting?
Shareholders wishing to attend the General Meeting must send a notice in writing to the Chairman of the General Meeting and to the financial intermediary where their shares are registered, informing of their intention to attend the Meeting, within the timelines established.
In the case where the shareholder is a company, it is also necessary that it appoint a representative, sending to the Chairman of the General Meeting, within the timeline set for, a proxy form or written document where the corporate Shareholder identifies his proxies, with handwritten signature of the authorised representatives of the company, together with an identity document of the persons who sign it.
BPI publishes a webpage supporting the General Meeting everytime it takes place. On this page you will find all preparatory documents, including the proposals, the agenda, Q&A, how to participate (proxy forms, proceedings, ballot papers), contacts, etc.
Where can I find information regarding past and future General Meetings?
All information (dates, documents, results, etc) related to past and future general shareholder's meeting can be found in the General Meetings section of this website.
When and where does the Shareholders' Genral Meeting take place?
The data and place of the Shareholders' General Meeting is disclosed on this site's Events' Calendar (as soon as it's available). The SGM's usually occur in April in Porto.
What are the most important dates related to the General Meeting?
There are 3 key dates regarding a Shareholders Meeting:
- Date on which the number of shares considered for the purposes of the GM is set;
- Last date for receipt by the Chairman of the General Shareholders' Meeting of the documents* necessary to participate in the General Meeting;
- Date of the Shareholders Meeting
*Declaration of ownership and immobilisation status, postal voting (if applicable) and proxy form (if applicable).
Every time a General Meeting takes place, BPI publishes a web-page supporting the event. On this page you will have all the key-dates available, amongst other useful information.
I cannot be present in the General Meeting. Can I participate in another way?
Yes. Shareholders entitled to vote but unable to attend the meeting may participate in three other ways: proxy appointment, postal voting and voting by electronic means.
How can stockholders file counterproposals?
The Shareholder or Shareholders owing shares corresponding to at least 5% of the share capital can request that certain matters be included in the order of business of a General Meeting already convened or to be convened. In addition, during the course of General Meetings, any Shareholder can request that information be supplied so that he can form a substantiated opinion about the matters being deliberated.
I am a shareholder of Banco BPI, and I have questions related to the General Meeting. What contacts do I have available?
You may contact us through phone number (00 351) 22 607 33 33, during week days between 9:00 a.m and 12:30 p.m. and between 14:00 p.m. and 17:30 p.m. Alternatively, you may send an e-mail to email@example.com or write to us at the following postal address «Assembleia Geral de Accionistas; Ao cuidado da Direcção de Relações com Investidores, Rua Tenente Valadim, 284, 4100-476 Porto».
Is it possible to participate at the Annual General Meeting via conference call or over the internet ?
BPI offers its Shareholders the possible of casting votes by means of electronic mail with respect to the motions included in the notice convening the General Meeting. Stockholders can not exercise their rights via telephone.
What is voting through proxy representation as well as through postal or electronic means? How can I use them?
Shareholders may be represented by any natural or legal persons they may appoint for that purpose. The proxies shall be reported to the Chairman of the General Meeting in a written and signed document, within the timeline set for that purpose.
The shareholder has the right to express his wish to vote relative to the current proposals in the notice of the Meeting, through filling-in and forwarding a ballot paper by post.
Voting by electronic means
BPI offers its Shareholders the possibility of casting votes by electronic means. The Shareholder is asked to fill in a draft where he indicates a password and an e-mail address which will give him access to an electronic ballot paper on a page at this website.
Every time a General Meeting takes place, BPI publishes a web page to support the event. On this page you will find all preparatory documents, including the proposals, the agenda, how to participate (proxy forms, proceedings, ballot papers), contacts, etc..
How can I confirm the number of shares I own?
Confirmation of the number of shares has to be obtained through the financial intermediary depository of the shares.
Can a shareholder be accompanied by consort, son/daughter or other person?
No. The Shareholders' General Meeting, being an event in respect of the Administration of the BPI Group and its shareholders (or other representatives), has its access naturally conditioned.
Is the place where the Shareholders' Meetings take place prepared to receive people with physical disabilities?
Yes. The installations of Serralves Foundation (the place where the most recent AGM's have taken place) are prepared to accommodate people with physical disabilities.
What is the language used in the Shareholders' General Meeting?
The base language that is used in the Shareholders' General Meeting is Portuguese. It is however possible through a request to the Chairman of the General Meeting to make occasional use of the English language.
What is the duration of a General Meeting
The duration of the General Shareholders Meeting is not pre-established, given that it is not possible in advance to know the time-scale of the exhibitions, as well as the duration of the debate and voting processes. However, in indicative terms and based on past experience regarding General Meetings, it is reasonable to expect that a GM will last between one and two hours.